S2S — County Rule Engine

A ruleset is the versioned, typed configuration that governs a court-mandated program in one jurisdiction. Rules resolve most-specific → default, and every change is gated by a four-stage lifecycle with two-person approval and a full audit trail. A misconfigured rule has legal consequences, so nothing activates without operations sign-off.

Program defaults course_types → Agency / County override cm_agencies → Jurisdiction tier State→County→District→Site → System default

Lifecycle: Draft→ Preview→ Approve (2-person)→ Activate

Single source of truth (D63). Six legacy V1 rule carriers — cm_agencies, course_types, intake_Steps, tier *.conf, county templates, reports-comment-text — collapse into one Zod-validated CountyRuleset graph authored here. Downstream surfaces (intake, scheduler, accounting, reports/letters, income flow) read this graph; none author county rules.

Active rulesets

Drafts

Pending 2nd approval

40+

Counties covered

County Rulesets

Jurisdiction	Program	Scope	Version	Status	Last changed
Ventura County CA	DV / BIP 52-wk	Agency · ventura	v4	Active	2026-04-18 · L. Barlow
Santa Clara County CA	DV / BIP 52-wk Filer	Agency · santaclara +3	v7	Active	2026-05-02 · C. Knox
Madera County CA	DV / BIP 52-wk	County	v3	Active	2026-03-11 · L. Barlow
Merced County CA	Anger Mgmt 34-wk	Agency · merced +2	v2	Active	2026-02-28 · C. Knox
South Carolina SC	DV 26-wk (no victim reqs)	State · scarolina	v1	Active	2026-01-22 · L. Barlow
Sacramento County CA	Parenting 26-wk	County	v2 draft	Draft	2026-05-26 · T. Johnson
Riverside County CA	DV / BIP 52-wk	Agency · riverside	v5 pending	Pending 2nd approvalwith C. Knox (Compliance Lead)	2026-05-27 · T. Johnson
Orange County CA	Parenting 52-wk	Agency · orangecounty_parole	v2	Active	2026-02-05 · C. Knox

Showing 8 of 44 rulesets — migrated from ~39 V1 rule files (see migration log)

Ruleset configuration

1Jurisdiction & scope
2Intake documents
3Payment & fees
4Attendance & compliance
5Reports & letters
6Webinar & language
7Review & publish

Editing: New ruleset

Status: Draft (unsaved)

Jurisdiction & scope

Define which jurisdiction and program this ruleset governs, and what it inherits from.

Clone from (base)

Unset fields fall back to the base via the resolution cascade — you only override what differs.

Scope level

Country

State / Province

County

Referring agency code (optional)

Program family

Program length

Effective date

Enrollment & referral gates

Referral type

PO confirms enrollment by week #

Minute order required (court-mandated)

Voluntary referrals: the program may create the referral (no court packet)

⚑ PENDING Confirm the per-county referral-type requirements (which counties mandate a minute order, the PO-confirm deadline) before activating.

Enrollment-time alerts (county-conditional — surfaced on Client Detail at enrollment)

Alerts authored here fire on the client account at enrollment when the county matches. Client Detail reads them from this engine — it does not author its own.

When county / agency	Alert	Check for
Santa Clara (Probation)	Check for a CPO	Criminal Protective Order on file
El Dorado (CPS)	Check for a PDA on file	PDA on file (agency billing)
⚑ PENDING further per-county enrollment alerts		county list owed by S2S

⚑ PENDING Confirm the full per-county enrollment-alert list (which counties fire a CPO / PDA / other check, and whether any block enrollment) before activating. Santa Clara → CPO and El Dorado CPS → PDA are from R1 feedback; treat as drafts pending S2S sign-off.

Facilitator eligibility

Approved facilitators only (reads the facilitator-DB approved flag) Fingerprint required (reads the facilitator-DB fingerprint-on-file flag)

⚑ PENDING Confirm the per-county facilitator-eligibility rules (which require approval / fingerprinting) before activating.

Intake documents

The ordered intake paperwork a client completes. Resolved agency → state → default; Spanish steps satisfy their English equivalents.

Base intake set

Language

Default deadline

days

	Step	Deadline	Client	CCM
⋮⋮	Introduction to Intake Documents ca_intake_intro	7d	✓	✓
⋮⋮	Waiver of Confidentiality ca_waiver_of_confidentiality	7d	✓	✓
⋮⋮	Payment for Class ventura_payment county override	7d	✓	✓
⋮⋮	Victim Information ca_victim_information	7d	✓	✓
⋮⋮	Statement of Accountability ca_accountability_stmnt	7d	✓	✓

22 steps total · 5 shown. Drag ⋮⋮ to reorder.

Payment & fees

Sliding-scale fees by ability to pay. Non-payment is not an excusable absence unless the DPO approves.

Funding model ✓ Confirmed — Stephanie (Round 2)

Signup fee ✓ Confirmed — Sliding Scale & Procedures (9/30/2024)

“$100 before start of class”

Cost of sessions — per week ✓ Confirmed — Sliding Scale & Procedures (9/30/2024)

$–$/wk

“$40-50/week (prices vary within and across jurisdictions depending on referring agency)” — charged weekly, not per session

Absence fee ✓ Confirmed — Sliding Scale & Procedures (9/30/2024)

“$10 for missing regular class” · $0 for HSA/HHS agencies · ⚑ $15 rung unexplained

Reschedule fee

✓ Tiered by class fee — rate table below

Not-to-exceed / mo

Exit interview fee ✓ Confirmed — Sliding Scale & Procedures (9/30/2024)

= “same as session cost”

⚑ which session cost — the client's own assigned weekly fee, or the standard rate, is not stated

Defaults Everything in this block is the standard fee schedule, seeded as the default for a new county ruleset and overridable here. S2S: “Prices may vary by jurisdiction. Within jurisdictions, contractual or nonstandard service for selected agencies, cohorts, or groups are not covered by this fee schedule may vary.” An override is therefore a normal, expected state — not a data error.

⚑ PENDING Agency Funded — per-contract amounts. S2S: fees "vary based on contract agreements". No contract amounts were supplied for any funded agency, so nothing is seeded here.

⚑ PENDING Partially Funded — the split. Confirmed as a model, but what share the agency covers vs the client (fixed $, %, or per-contract) was not stated.

Reschedule fee — surge / desirability tiers (proposal — steer toward under-filled classes)

Our G4 proposal — not adopted

S2S's confirmed reschedule fee (rate table under Reschedule cap below) has no demand component — it varies only by class-fee tier and weekday vs Saturday. Surge pricing would be an addition on top of that, and S2S has not been asked to approve it.

Target slot tier	Demand	Reschedule fee
Early AM (off-peak)	Under-filled	⚑ proposal — discount off the confirmed rate
Mid-day (peak)	Over-filled	⚑ proposal — uplift on the confirmed rate
Evening / weekend	Standard	Confirmed rate as authored below (no uplift)

⚑ PENDING Open decision, not a missing number. Round 2 supplied the reschedule fee amounts — that pending is closed. What remains open is whether S2S wants a demand-based uplift/discount layered on those rates at all; their policy as written has none. Do not activate this table without an explicit S2S decision.

Reschedule cap (max reschedules allowed) ✓ Confirmed — Round 2

Rescheduling

Monthly cap

/ month · fees apply

On cap reached

Permanent-class-move exception

max / program · staff-initiated

Reschedules funded by agency

Funded today: Merced HSACS · Del Norte HHS · Amador SS

Reschedule fee ✓ Confirmed — David/Mayra (Round 2)

Class-fee tier × weekday/Saturday — rate table below

Reschedule fee rates — by the client's class fee, weekday vs Saturday

✓ Confirmed — David/Mayra (Round 2)

There is no single reschedule fee. The amount is read off the client's own class-fee tier and the day of the class being rescheduled into. S2S's wording: these totals include absence fees.

Client's class fee	Policy	Weekday total	Saturday total
More than $35	Standard	$20	$25
$15 or $20	Reduced Fee	$10	$15
$25 or $30	Reduced Fee	$15	$20
Merced HSACS · Del Norte HHS · Amador SS	Agency-funded (HSACS / Social Services)	$15	$20

Source — verbatim“Reschedule Policies (these include absence fees): Standard more than $35 class fee - Total: $20 Weekday $25 Saturday · Reduced Fee $15 or $20 class fee - Total: $10 weekday $15 Saturday · Reduced Fee $25 or $30 class fee - Total: $15 Weekday $20 Saturday · If Merced HSACS or Social Services (Del Norte HHS or Amador SS) - Total: $15 Weekday $20 Saturday · HSA/HHS agencies: only pay the standard reschedule fee rates and $0 absence fee ($0/$10/$15)” — Round 2, Deliverables, David/Mayra

✓ CONFIRMED Round 2 (David/Mayra): the fee amounts are supplied — the “reschedule fee amounts pending” item is closed. Caps, the prohibition list, the 5-move exception and the funded-county list were already confirmed (row 20).

⚑ PENDING Absence fee — the $15 rung is still unexplained. Of the $0 / $10 / $15 scale, $0 is the HSA/HHS agencies named above and $10 is the standard charge (“Absence fee: $10 for missing regular class” — Sliding Scale & Procedures, 9/30/2024, now seeded in Step 3). Who pays $15 is stated nowhere and is not being guessed. Also still open: whether the fee is charged on every absence or only when the session is not rescheduled, and whether it is already inside the reschedule totals above rather than added to them.

⚑ PENDING Two readings of the HSA/HHS line. The funded row puts Merced HSACS / Del Norte HHS / Amador SS at $15 weekday / $20 Saturday; the closing line says those agencies “only pay the standard reschedule fee rates and $0 absence fee”, which read literally is the Standard row ($20 / $25) with no absence fee inside it. The table above shows the funded row as written; the agency invoicing hand-off must not be built until S2S says which figure they are actually billed.

⚑ PENDING One weekly fee on S2S's own ladder matches no reschedule tier: $35. Against the real schedule below, $15 and $20 hit “$15 or $20”; $25 and $30 hit “$25 or $30”; $40, $45 and $50 hit “more than $35”. $35 — the fee for monthly income $1751 - $2000 — hits nothing, because “more than $35” excludes $35 itself and the reduced tiers stop at $30. Also unresolved: the $0-$800 band pays a range “$15-$20”, so any award between those endpoints (e.g. $18) matches no tier either; and a court-subsidised client at $0 has no tier, with nothing stating whether they are charged for a reschedule at all. Needed from S2S: which tier a $35 client is billed at, and the same for an in-range or $0 fee — before any reschedule is priced automatically.

Income-based sliding scale — determination source for the income flow (I8)

✓ Confirmed — Sliding Scale & Procedures (9/30/2024) Read by income flow

The intake income flow no longer derives bands per-page — it reads the band, proof-of-income, and waiver settings configured here as the single determination source. Fees below are weekly: “The credit/debit card is charged the weekly session fee each week unless client makes other arrangements.”

✓ Eligibility ceiling Sliding-scale eligibility is capped at $2,500 gross monthly income, tested against the client's individual OR combined monthly income. Above the cap the client “does not qualify for a weekly fee reduction at this time” and pays the standard rate; the denial is appealable with proof of expenses. — Financial Assessments SOP, 3/5/2025 (Tina Saephan)

Income cap$/ month Test “individual or combined” monthly income against the cap ⚑ PENDING — whose income “combined” covers

Total Monthly Income	Weekly Fee	Determination path
$0-$800	$15-$20	Financial Evaluation — fee lands somewhere in the $15-$20 range ⚑ PENDING — how the amount inside the range is chosen, and by whom, is not stated
↳ Indigent — income $0 to $500	$15 nominal	subset of $0-$800“may be assigned … based on the results of the Financial Evaluation” — assessor determination, not automatic
$801 - $1500	$25	Financial Evaluation — proof of income
$1501 - $1750	$30	Financial Evaluation — proof of income
$1751 - $2000	$35 ⚑ no reschedule tier	Financial Evaluation — proof of income
$2001 - $2250	$40	Financial Evaluation — proof of income
$2251 - $2499	$45	Financial Evaluation — proof of income
> $2500	$50 ⚑ vs $40-50/wk default	Above the cap — no reduction; standard self-pay. ⚑ PENDING — whether an over-cap client pays this flat $50 or the county's own “cost of sessions” rate ($40-50/wk) is not stated.

Source — verbatim“Financial Evaluation for sliding scale fees for Gross Income < $2500/ Month — Total Monthly Income | Weekly Fee · $0-$800 | $15-$20 · $801 - $1500 | $25 · $1501 - $1750 | $30 · $1751 - $2000 | $35 · $2001 - $2250 | $40 · $2251 - $2499 | $45 · > $2500 | $50” · “A modified, lowered fee may be assigned to those with very low incomes of $0 to $500, based on the results of the Financial Evaluation.” · “Indigent clients are required to pay a nominal fee ($15).” — Sliding Scale and Procedures, standard prices as of 9/30/2024

✓ CONFIRMED The placeholder ladder is gone. The three bands shown here before (< $1,500 → $20, $1,500 – $3,000 → $35, > $3,000 → $45, all “per-session”) were mockup inventions; the seven bands above are S2S's own schedule, charged weekly. The “per-county income-band $ amounts” item is closed for the standard schedule — what remains open is the jurisdiction overrides below.

⚑ PENDING A monthly income of exactly $2,500 matches no band. The reduced bands stop at “$2251 - $2499” and the standard row starts at “> $2500”, so $2,499.01–$2,500.00 falls between them. The two sources also pull opposite ways at that point: the fee schedule is headed “Gross Income < $2500/ Month” (which excludes $2,500 from the sliding scale) while the SOP denies only when income “exceeds our income cap of $2,500” (which includes it). Needed from S2S: the fee for exactly $2,500, and whether the cap is inclusive.

⚑ PENDING Jurisdiction overrides to the standard schedule — confirm with S2S / finance

The ladder above is the standard schedule, and S2S's own footnote says it is not universal: “Prices may vary by jurisdiction. Within jurisdictions, contractual or nonstandard service for selected agencies, cohorts, or groups are not covered by this fee schedule may vary.” Which counties, agencies or cohorts actually deviate — and by how much — was not supplied. Open cases:

Ventura

V1 ran its own payment page + financial application — whether it still deviates from the standard ladder ⚑

Contractual / nonstandard

selected agencies, cohorts or groups “not covered by this fee schedule” — which, and at what rates ⚑

Court Ordered Fee Waiver

$0 with court/probation subsidization — max allotted per county ⚑ (below)

Require proof of income ✓ Confirmed — FA SOP (3/5/2025) Proof of expenses on appeal only ✓ Confirmed — FA SOP (3/5/2025) Allow fee waivers Financial application required (Ventura)

Fee-waiver max allottedclients / county

⚑ PENDING Fee-waiver allotment is a count per county, and the number is not supplied. The previous “waiver quota 5%” was invented — S2S's rule is that “there is a waiting period for enrollment if current fee waiver clients for the county exceed the maximum number allotted”. Needed from S2S: the maximum number per county, and the waiting-period behaviour once it is hit — how the queue is ordered, whether a client already enrolled is affected, and who is notified. Nothing here is seeded until then.

Fee-waiver coverage

County Rules is the policy / coverage source for fee waivers (I8). Approval display + role-routing live on Tiers & Lanes (FeeWaiversTable, I6) — authored here, approved there (D80).

Waiver type

Waived through

Reassessment trigger

✓ Confirmed — Sliding Scale & Procedures (9/30/2024) for court-subsidised clients only

✓ CONFIRMED Court & Probation Subsidization. S2S accepts it; the client “is required to submit supporting documentation that court has ordered course at no cost”, and “is re-evaluated every 1 to 3 months by S2S to determine eligibility”. Enrollment waits if the county's fee-waiver clients exceed the maximum allotted (above). — Sliding Scale and Procedures, 9/30/2024

⚑ PENDING Reassessment cadence outside the court-subsidised population. The 1-to-3-month re-evaluation above is stated only for clients “that court has determined should not pay for the course”. The recertification automation (Round-2 row 27) covers any client on a reduced rate — a wider group whose interval is still assumed at 12 months and has never been confirmed. Do not read the court cadence across to them. Also still open: waiver coverage tiers (Full / 50% / 25% / custom %).

Attendance & compliance

⚠ These rules were free-text in V1 (INFO_OPS_ABSENCES, agency notes) and not machine-enforced. They are now typed and audited — a wrong value has legal consequences.

Allowed unexcused absences

Termination on absence #

Excused-absence authority

Completion window

months

Forced delay between chapters

hours

LOA after consecutive missed

weeks

Session length

hours

Max sessions / hours per day

/ day

Make-ups do not erase an absence Jail hold / LOA requires probation or court approval (no absences accrue on hold) Count every absence toward termination, excused or not (Alameda · Del Norte · Lake · Santa Clara · Stanislaus) Re-enrollment resets absence count

Absences counted from evaluation.attnd codes 1 (No Show) & 3 (Unexcused), excluding post-termination sessions.

Make-ups & absence timing (county-scoped)

Reschedules / make-ups

Absence issued

Make-up window

week — must be attended within the same week as the missed class

Reschedule funded by agency

Why the two timings differ: where reschedules are allowed, the absence is not issued until the following week so the client has time to attend a make-up. Where they are prohibited, there is nothing to wait for, so it is issued the next day. The funded-reschedule flag drives the Finance invoicing hand-off (Merced HSACS, Del Norte HHS, Amador SS).

Excusable reasons — staff review required on every one

Tech issues / broken device — case by case Power or internet outage Medical — with documentation incl. sick child / spouse Partial class — attended most but short of credit minutes No private place to attend — case by case Court appearance — court document required Death in family / funeral — 2-week max DPO approval Class closed, S2S holiday closure, or S2S error — always excusable in every county, cannot be switched off

Never excusable for non-payment unless the DPO chooses to excuse it. S2S does not offer financial holds unless the DPO requests one — so a balance alone never opens a hold or excuses a session.

Authored counties — read-only cross-county view

✓ 10 counties + voluntary · source: S2S Compliance guide

County	Reschedules	Absence issued	Terminate at	Exceptions beyond closure / S2S error
Standard S2S	Optional	Following week	4th unexcused	All 8 reviewable reasons above
Alameda	Prohibited	Immediately	4th — any reason	None. Reasons still recorded on the Termination Report.
Stanislaus	Prohibited	Immediately	4th — any reason	Court date only if the same case as these classes, with documents matching the case number; court-ordered custody on the current probation case (jail hold). New violations unrelated to the case are straight absences.
Del Norte	Optional	Following week	4th — any reason	None. Reasons recorded on the Termination Report. Del Norte HHS funds reschedules.
Fresno	Optional	Following week	4th — or 2 consecutive unexcused	Standard policy otherwise.
Lake	Optional	Following week	4th — any reason	Medical with documentation only.
Marin	Optional	Following week	4th unexcused	DPO-only excuse authority.
San Joaquin	Optional	Following week	4th unexcused	DPO-only excuse authority. Contact the DPO if the client misses 2 weeks running. Jail holds allowed with DPO approval.
Santa Clara	Optional	Following week	4th — any reason Parenting: 5 allowed, terminate on 6th	LOA or 4th-absence waiver for special circumstances — form must be requested and approved by the head DPO.
Tuolumne	Optional	Following week	4th unexcused	All excuses must be approved by the DPO.
Ventura	Optional	Following week	4th unexcused	Standard policy, plus: a client previously terminated for absences gets zero unexcused absences after re-enrolling and is terminated immediately. Financial hardship requires a court Stay.
Voluntary (non-county)	Optional	Following week	3 in a row → 30-day hold → terminate if no return	Excusable for any reason, but a fee may apply where no valid reason is given.

✓ Confirmed — reschedule fee amounts (Round 2, David/Mayra). Set by the client's class-fee tier and by weekday vs Saturday: class fee over $35 → $20 / $25 · class fee $15 or $20 → $10 / $15 · class fee $25 or $30 → $15 / $20 · Merced HSACS · Del Norte HHS · Amador SS → $15 / $20. Authored in Step 3 · Payment & fees. These totals include an absence fee whose $0/$10/$15 scale is still ⚑.

⚑ PENDING — is the reschedule cap county-uniform? Row 20 gives ≤2/month as the default and 5 permanent-class moves per program; confirm no county sets its own cap (separately from Alameda & Stanislaus, which prohibit rescheduling outright).

Hold / LOA status model (keep-spot vs release-spot)

Default hold type ✓ confirmed

Auto-excuse instead of hold if ≤ N weeks ✓ 2 wks — Becky (R2)

A short absence under the threshold is excused (no hold opened), so the client avoids the re-entry fee (G4) — and holds of ≤2 weeks never carry a return fee. Neither hold status requires re-enrollment on return; only Terminated clients re-enroll. A keep-spot seat is freed into make-up inventory while the client is out.

✓ CONFIRMED Round 2 (Becky): default = release-spot · excuse-vs-hold window = 2 weeks · no return fee on ≤2-week holds · keep-spot seats free for make-ups · no hold ever re-enrolls.

Per-program absence split (overrides the single threshold above)

Program family	Termination on absence #
DV / BIP	4 (V1 note)
Parenting (PP)	6 (V1 note)
Anger Management	⚑ PENDING — confirm count

Require human review before auto-termination fires (no silent terminations)

Coursework & completion eligibility — enforcement is county-scoped

✓ Confirmed — Stephanie (Round 2)

Only Humboldt, Plumas and Santa Clara monitor or require coursework. Every other agency and county encourages clients to complete it but typically does not enforce it, because coursework is not a requirement of the penal code — so it is not used to gate completion there. Where enforcement is on, assignments are counted from the active Curriculum, on top of the attendance threshold.

Coursework enforcement ✓ Round 2

Minimum written-work band — enforcing counties only

Bands are S2S's own, from criterion 8 of the court report. The county's minimum is what is still open.

If below threshold — enforcing counties only

Counts toward

County / agency	Coursework	Assignment % required
Humboldt	Monitors / requires	⚡ PENDING — % not given (R1 said 90%, unconfirmed)
Plumas	Monitors / requires	⚡ PENDING — no % given
Santa Clara	Monitors / requires	⚡ PENDING — % not given (R1 said 90%, unconfirmed)
All other agencies & counties	Encouraged — not enforced	n/a — not a penal-code requirement	—

✓ CONFIRMED Round 2 (Stephanie): the enforcing-county list is closed at Humboldt · Plumas · Santa Clara — the “county list owed by S2S” item is answered. Everywhere else coursework is encouraged, not enforced.

Coursework progress rating — clients who do not complete coursework ✓ Confirmed — Stephanie (Round 2)

S2S: “Clients who don't complete coursework are rated on a scale 1-5 based on progress.” This is a progress measure recorded against the client, not a completion gate.

Scale 12345

Rate non-completers 1–5 on progress

⚑ PENDING What the five points mean. S2S gave the 1–5 scale but no rubric, no direction (is 5 best or worst?), and did not say who assigns the rating or where it is reported. Left unlabelled rather than guessed.

⚡ PENDING Assignment percentages for the three enforcing counties. The Round-2 row named the counties but gave no numbers. The R1 “90%” for Santa Clara and Humboldt was never confirmed and is not seeded as a value; Plumas has no figure at all. Also unstated: whether “monitors” and “requires” differ in practice between the three.

Action-based funding transition (optional)

At session #

Switch funding to

Notify role

⚑ PENDING Confirm the trigger session count and the target funding model before enabling an automatic transition.

County policy notes — free-text capture for rules not yet typed (D4)

Paste county policy from the old INFO_OPS_* notes / agency note files. This is the landing spot for the county-notes → engine migration: capture the prose here, then triage each into a typed rule above. The note travels with the ruleset version and audit trail.

Flag for triage into a typed rule Migrated notes: 3 captured · 3 awaiting triage

Lethality / safety assessment (feeds the Session Mode roster)

When required, the per-class roster on Session Mode surfaces a per-client lethality/safety assessment field, auto-filled to unknown until a facilitator changes it.

Lethality/safety assessment required (this ruleset)

Default value on roster

Assess by

County	Assessment required
Santa Clara	⚡ PENDING — confirm
Ventura	⚡ PENDING — confirm
⚡ PENDING other counties	county list owed by S2S

⚡ PENDING Confirm which counties require a lethality/safety assessment (at least the county-required ones) before activating. The roster surfaces it county-conditionally, auto-filled to "unknown" until a facilitator updates it.

Duty-to-warn / credible-threat notice (always on)

⚠ Safety rule — always on. A credible threat to an identifiable victim triggers a duty-to-warn notice. This cannot be switched off per ruleset; only the notification window below is configurable.

Credible-threat duty-to-warn enabled (locked on)

Notify within (hours)

⚑ PENDING Confirm the duty-to-warn notification window (hours) and the notify routing/template with Michael / legal before activating.

Court reports & letters

The most legally sensitive rules. Report statements embed statutory citations and route through two-person approval.

Report template

Report cadence

Statement library (reportType × program × BIP variant)

Report type	Statement
Enrollment	"This confirms enrollment in a 52-week BIP per PC 1203.097(a)(10)(A)…"
Progress	"As of [month] [year], the client has attended…"
Termination	"The client was terminated for non-compliance effective…"
Completion	"The client successfully completed all 52 sessions…"

Event → report matrix (which report + recipient fires on each event)

Event	Report	Recipient	On
Enrollment
Progress
Termination
Completion
Return from hold
Re-enrollment

Milestone filing (Santa Clara)

Enable milestone filing

Flag past-due at (days)

⚑ PENDING Confirm the per-region event→report/recipient pairings and milestone-filing timing before activating.

Recipients

probation Ventura County Probation, 800 S Victoria Ave

court Superior Court of Ventura — _court variant

Enable court-filing workflow (Santa Clara Filer) Auto-fax reports to recipient Victim notification letter required Client may view own reports

Victim-notification contact rules

Phone call required

Attempts before close

Mail fallback

⚑ PENDING Confirm the per-region victim-contact protocol (phone required, attempts-before-close, mail fallback — the Ventura phone + 3-attempts pattern) and legal constraints before activating.

Review & publish

The second approver conducts an in-depth review of every configured rule — not only what changed — before this ruleset can activate. Changed fields are highlighted, but the whole configuration is in scope.

Full configuration review — expand & confirm every rule category

0 of 6 sections reviewed

Open each section, verify its configured rules, and confirm. The attestation unlocks only after all six are reviewed.

I attest that I have reviewed all configured rules above for this jurisdiction, not only the highlighted changes. (enabled after all 6 sections are reviewed)

Highlighted changes (v3 Active → v4 draft)

Before (v3)

Weekly fee: $50/wk
Allowed absences: 3
Webinar tags: none

After (v4 draft)

Weekly fee: $45/wk (income sliding scale)
Allowed absences: 3 (unchanged)
Webinar tags: written

Impact preview: 63 active Ventura clients move to the new sliding scale on the effective date; 0 cross the absence-termination threshold; webinar reassignment queues 63 re-evaluations next sync.

Effective date

Two-person approval — routing

✓ 1st approval: Tyrell Johnson (author — cannot self-approve as 2nd) ○ 2nd approval: routed below

Route 2nd approval to

On submit, this ruleset is sent to Connie Knox (Compliance Lead) for the in-depth second-approval review. It does not activate until they approve every configured rule. High-impact changes — program length, absence/termination thresholds, fees, victim notification, or report statements — auto-escalate to the Operations Director.

Who-can-approve role matrix (per action × role)

Action	PO	Program staff	Compliance	Director
Excuse absence
Place / release hold
Terminate
Activate ruleset

⚑ PENDING Confirm the per-region action×role authority (which roles may excuse / hold / terminate / activate) from Stephanie's SOPs before activating.

● Draft→ Preview→ Approve (2-person)→ Activate

Every reviewed-rule attestation and approval is recorded in the append-only audit trail (who, when, old→new, effective date). No county configuration activates without two-person operations sign-off (D7 validation gate).

When	Who	Action
2026-04-18 14:02	C. Knox	Activated v4
2026-04-18 11:30	C. Knox	2nd approval (fee $50→$45)
2026-04-17 16:45	L. Barlow	1st approval
2026-04-15 09:12	T. Johnson	Drafted v4